Attendance Code for Snow Closures

If your school has had to close due to the ongoing bad weather then we would recommend that you use the exceptional circumstance code (Code Y) in SIMS Attendance.

For further guidance on your attendance code requirements please see the Guidance and Advice on School Attendance Updated August 2013 handbook, P13.

Code Y: Unable to attend due to exceptional circumstances

  • This code can be used where a pupil is unable to attend because:
  • The school site, or part of it, is closed due to an unavoidable cause; or
  • The transport provided by the school or a local authority is not available and where the pupil’s home is not within walking distance; or
  • A local or national emergency has resulted in widespread disruption to travel which has prevented the pupil from attending school.
  • This code can also be used where a pupil is unable to attend because:
  • The pupil is in custody; detained for a period of less than four months. If the school has evidence from the place of custody that the pupil is attending educational activities then they can record those sessions as code B (present at an approved educational activity).

This code is collected in the School Census for statistical purposes.

Quoted from the dfe School attendance Statutory guidance and departmental advice, August 2013 

To fill in the following information access Focus | Attendance |  Exceptional Circumstances

  • When on this screen click the NEW button.
  • Ensure your date range is set for only the sessions your school was closed (be very careful you don’t select the whole term, if you did this you could wipe out all of your attendance data!)
  • Select the group type you wish to apply the Y code too – for example, “Whole School” or a specific reg group for a partial closure.
  • Select the Y Code from the drop-down list at the bottom of the screen
  • Enter a description such as “School closed due to bad weather”
  • Click the  APPLY button, these codes will the be applied in attendance.

Kind Regards
Sims Support Team
Connect-Up Support Services
T: 0113 2105008