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Author: Ian Page

Pupil Premium for Financial Year 2018/19 (England)

Pupil Premium for Financial Year 2018_19 (England)

29/01/2018 at 09:30 – Report Definition Files for DfE FSM Ever 6 at Spring Census 2018 

 

The report definition files are available for download  DfE Ever6 Report 2018  The files should be extracted from the ZIP before being imported via Reports | Import

You will find that the ZIP contains the file for last year and files specifically for secondary and primary schools.  The only real difference between the files for secondary and primary schools is the use of the word Reg for secondary and Class for primary.

 

Added 26/01/2018 at 11:05 – Calculation spreadsheet 

The calculation spreadsheet for financial year 2018 to 2019 is available Pupil_Premium_Financial_Year_2018-19_Calculation_v1_0JMH_xlsx.

Added 26/01/2018 at 10:25 – Rates for eligibility pupils 

Please note the following excerpt from the DfE ‘Pupil Premium 2018 to 2019: condition of Grant’ guidance documents published on 19/12/2017.

The PPG per pupil for 2018 to 2019 is as follows:

Disadvantaged pupils Pupil premium per pupil
Pupils in year groups reception to year 6 recorded as Ever 6 free school meals £1,320
Pupils in years 7 to 11 recorded as Ever 6 FSM £935
Looked-after children (LAC) defined in the Children Act 1989 as one who is in the care of, or provided with accommodation by, an English local authority £2,300
Children who have ceased to be looked after by a local authority in England and Wales because of adoption, a special guardianship order, a child arrangements order or a residence order £2,300

 

Service children Pupil premium per pupil
Pupils in year groups reception to year 11 recorded as Ever 6 service child or in receipt of a child pension from the Ministry of Defence £300

Added 26/01/2018 at 09:50 – Eligibility 

Please note the following excerpt from the DfE ‘Pupil Premium 2018 to 2019: condition of Grant’ guidance documents published on 19/12/2017.

3.1 Ever 6 Free School Meals (FSM)

The pupil premium for 2018 to 2019 will include pupils recorded in the January 2018 school census who are known to have been eligible for FSM since May 2012, as well as those first known to be eligible at January 2018.

3.2 Children adopted from care or who have left care

The pupil premium for 2018 to 2019 will include pupils recorded in the January 2018 school census and alternative provision census, who were looked after by an English or Welsh local authority immediately before being adopted, or who left local authority care on a special guardianship order or child arrangements order (previously known as a residence order). These are collectively referred to as post-LAC in these conditions of grant.

3.3 Ever 6 service child

For the purposes of these grant conditions, Ever 6 service child means a pupil recorded in the January 2018 school census who was eligible for the service child premium since the January 2013 census as well as those recorded as a service child for the first time on the January 2018 school census. The grant will be allocated as set out in sections 4, 5 and 6 below. Where national curriculum year groups do not apply to a pupil, the pupil will attract PPG if aged 4 to 15 as recorded in the January 2018 school census. 

National Insurance Table 2018/2019

National Insurance Table 2018/2019

Confirmed rates and guidance for National Insurance 2018/2019

29/01/2018

The National Insurance 2018/2019 rates for employers is now available. This document provides information to populate your National Insurance table in SIMS and will enable salary commitments in FMS to be calculated with the new rates.

We have also produced Patch 23693 which will insert the new 2018/ 2019 NI Table into SIMS7 automatically when applied. This is available from SOLUS.

CES Census 2018 (Catholic Schools in England and Wales)

CES Census 2018 (Catholic Schools in England and Wales)

 

Updated 22/01/2018 at 12:50 – Issues with reporting of religions other than Catholic

Unfortunately, there is a problem with the way in which we are counting religions other than Catholic that can result in underreporting of such religions.  For example, if a school decided to create additional religion Lookup Codes for Sunni and Shi’ite Muslims and set the Categories for the Lookup Codes to Muslim, only the pupils original Muslim Lookup Code would be included as Muslim and the addition Lookups Codes would be counted as no religion.

We apologise for this mistake on our part and have made patch 23611 available from SOLUS to correct his mistake.

Once the patch has been applied, schools should proceed as follows.

1. Open Tools | Lookups | Maintain and select Home Religion as the lookup type.

2. Ensure that each Active religion code has an appropriate religion category, e.g. a code for Church of England should have a category of CH (Christian).

3. Run Create & Validate for the Census return to ensure that the correct category data is reported in the Census.

We have added steps 1 and 2 above to this newsfeed item, as we have found that the religion mapping is missing in some schools, which has resulted in the religion being reported as missing in the return for those schools.

 

Added 03/01/2018 at 09:50 – Issues with reporting of religions other than Catholic

Unfortunately, there is a problem with the way in which we are counting religions other than Catholic that can result in underreporting of such religions. For example, if a school decided to create additional religion Lookup Codes for Sunni and Shi’ite Muslims and set the Categories for the Lookup Codes to Muslim, only the pupils original Muslim Lookup Code would be included as Muslim and the addition Lookups Codes would be counted as no religion.

A patch 23611 available and will be depolyed to all Catholic Schools.

Fileset 803 required for Spring Census 2018

Capita has released another Fileset_803 to address changes made by the DfE in the upcoming census on the 18th January 2018 

We will be  deploying this Fileset to our supported customers but please ensure you have Fileset_803 listed in the statutory returns area of SIMS. (Routines | Statutory Returns | School Census)

If you do not have Fileset_803 listed please contact  the helpdesk on 0113 2105008

SIMS Returns – School Workforce Census 2017

 School Workforce Census 2017 Docuementation

census day: 2 November 2017

Preparing for the School Workforce Census 2017

Producing the School Workforce Census 2017

School Workforce Census Validation Errors and Resolutions guide

A powerpoint highlighting changes for 2017.

 

School Workforce Census

 

 

Added 14/11/2017 at 12:10 – Deadline for upload to COLLECT

Please note that the DfE deadline for uploading an acceptable return to COLLECT is Friday 1st December, but you should note that where your LA or support unit is involved with providing the return to the DfE, they may well have an earlier deadline date.

 

Added 06/11/2017 at 14:40 – Academies with 0 Validation Errors and Queries 

 

Where 0 validation errors and queries are being reported for an academy, it is worth checking the detail reports to find out if any historical information is being reported, e.g. absences.  If historical information is missing for an academy, the most likely reason is that the software is confused regarding the date the academy opened.  The SWC software uses the date the URN changed as entered in School Details to determine the date the academy opened, so the first thing I would try to get around the problem is to enter something in the previous URN field (from a Census point of view it doesn’t matter what is entered in the previous URN field as long as it is not the same as the current URN) and then enter the date the academy opened in the date the URN changed field.

If you find that you have to do this even when the URN has not changed (where the academy was not formed from an existing school) this would be a bug in the software that should be reported to you help desk.  Obviously, a school could work around the issue as described above, but if the issue is found to exist I would be obliged if it was reported to the help desk to ensure that it is fixed for the future.

Added 03/11/2017 at 14:50 – DfE validation errors 6220 and 6240

The DfE has confirmed that there is a mistake in their school validation which results in validation errors 6220 and 6240 be triggered for the following JACS 3 codes when they are actually fully acceptable codes.  The DfE will not be providing any further update to their school validation to correct these mistakes.

A000 Medicine & dentistry
B000 Subjects allied to medicine
C000 Biological sciences
D000 Veterinary sciences, agriculture & related subjects
F000 Physical sciences
H000 Engineering
J000 Technologies
K000 Architecture, building & planning
L000 Social studies
M000 Law
N000 Business & administrative studies
P000 Mass communications & documentation
Q000 Linguistics, classics & related subjects
R000 European languages, literature & related subjects
T000 Eastern, Asiatic, African, American & Australasian languages, literature & related subjects
V000 Historical & philosophical studies
W000 Creative arts & design
X000 Education
Y000 Combined/general subject unspecified

 

The Enumeration date for the 2017 SWC is Thursday 2nd November. Please note that where the return date falls on a school holiday data schools should base their snapshot data on the next working day, where practicable. Counts of occasional staff and of third party support staff should be based on the next working day and curriculum data should be based on a typical week.

DATA CHECKING REPORT

Please find here a SIMS report definition which can be used to check data to be collected from staff

Please download the file to a given location on your network and then import it to SIMS via Reports > Import.

You will then find the report in the Staff Focus.

The report name is Staff Checking Sheet for Partial SWC v3.

Download and unzip.

General

 


The school workforce census is a statutory data collection that takes place each autumn. You must complete statutory censuses by law unless there’s a good reason not to.

The census collects data on all teaching and support staff in regular employment, including those working for:

  • local authorities on central contracts
  • local-authority-maintained schools
  • academies
  • free schools, including:
    • studio schools
    • university technical colleges
  • pupil referral units (local authority establishments that provide education for children who can’t attend a mainstream school)

Local authorities are responsible for:

  • co-ordinating and approving the submission of census data from all their maintained schools
  • submitting data for centrally employed school staff

Academies are responsible for submitting and approving their own census data.

Local authorities, local-authority-maintained schools and academies should issue privacy notices to all members of staff. Privacy notices inform staff members about the details of the census and their rights under the Data Protection Act.

 

Added 19/03/2017 at 18:50 – Changes to the DfE Specification compared to 2016

  1. CBDS (Common Basic Dataset) numbers corrected
    Agency and Third Party Support Staff number changed from 200567 to 200648.
    Disability Indicator number changed from 400320 to 400362
  2. Definition of Pay Data
    A line has been added to note 11 to define what is meant by Pay Data,
    “the contents of the Payments and Additional Payments modules, unless Daily rate = Yes”
  3. End Dates for Fixed Term Contracts
    Business rules for section 3.1 and 5.3 have been modified to indicate that Fixed Term Contracts must always have end dates.
  4. Qualification Subjects
    A line has been added to note 27 to indicate that JACS (Joint Academic Council) codes 2.0 has been superseded by JACS codes 3.0.
  5. XML Encoding Version
    Now indicates encoding UTF-8 to define the character set that can be included.

Fileset 704 required for Autumn Census 2017

Fileset_704 Capita has released another Fileset_704 to address changes made by the DfE in the upcoming census on the 5th October 2017

We will be  deploying this fileset to our supported customers but please ensure you have fileset 704 listed in the statutory returns area of SIMS. (Routines | Statutory Returns | School Census)

If you do not have Fileset_704 listed please contact the helpdesk on 0113 2105008.

SIMS Summer 2017 Consolidated Workstation Patch 3

SIMS Summer 2017 Consolidated Workstation Patch 3

We’ve identified an issue with the Manage Performance Indicator Screen for England when dealing with AS Maths Qualifications

15/08/2017

What is the issue?

If you are an exam centre who are offering an AS qualification which for some students will count in the KS4 Performance Indicators and for some students count in the 16-18 Performance Indicators and is either a Level 3 Maths or Extended Project qualification, the Manage Performance Indicator screen won’t allow you to count the KS4 attributes when the Level 3 Maths or Extended Project options are ticked.

How are we fixing this?

This can only be fixed with a workstation application and does not require a database patch.  In line with our approach for workstation patches since the Summer release, Workstation Patch 3 will have consolidated with it WSP2 (KS4 PI Report Update) and WSP1 (CTF Export Screen).

When will it be available?

We hope to release this by the end of the week

CTF Workstation Fix

Please close SIMS and click here for the Workstation Fix

Important information for Exams Officers

Important information for Exams Officers

Results Day Survival Kit

Please find here the Capita Results Day Survival Kit – this highly useful document is intended to provide Examinations Officers at schools in England with the most up-to-date information to assist in achieving successful results download days and the subsequent analysis of results using the SIMS 2017 Summer Release.

SIMS Summer Release

Capita has now made the Summer 2017 update pre-release note available.

The release is scheduled for June 30th and we will Contact all schools close to the time.