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Category: Essential Reading

Country of Birth Errors for SVK (Slovakia)

Country of Birth and Nationality – Errors 3050, 3055, 3060, 3065, 3070 and 3075

Please note that SVK (Slovakia) has not been taken into account for the final version of the autumn XSLT validation. As SVK is as a valid country and nationality for the autumn 2016 schools Census, these validation failures can be ignored where SVK has been assigned to a pupil. Once the return has been uploaded onto COLLECT these error will disappear.

This will be recorded as a known issue and schools and local authorities will be notified in the final readiness email.

SIMS Support Team

Connect-Up Support Services Ltd

KNOWN OFFICE365 ISSUES

Attention all customers

Microsoft are currently experiencing issues with their Office365 Email sign in portal, It will either be very slow signing in or not let you in at all. This is effecting everyone who uses Office 365 regardless  of your Internet Provider or web browser.

We will update this article as soon as we have an update or it looks to be working again.

Important workforce census update 2015

Reminder of workforce census on Nov 5

Link to previous post containing capita documentation.

School_Workforce census Guideance_2015

Latest fileset: 208

Changes since 2014 workforce.

  1. The ethnicity codes for ‘Gypsy/Roma’ are now available for use for staff, …
  2. Date of last pay review has been added, …
  3. ‘Pay Scale’ and ‘Regional Spine’ have become ‘Pay Range’ and ‘Regional Pay Range’, …
  4. Spine Point has been removed from the collection. There is no replacement.
  5. Start and end dates of TLR3 payments will be required. These will be known as Additional Payment Start Date and Additional Payment End Date. …
  6. Pay review date required for both contracts and service agreements.
  7. TLE replaces TLR1 & TLR2, TL3 & PPS new.

Zero hour contracts causing 4530 error

Several schools have encountered issues when using casual contract types (i.e. cover supervisors) with no hours     specified which has resulted in error 4530 Base Pay invalid….Format must be 9999999.99.

A number of hours are required to be input – please contact your LCC HR contact to confirm details if unsure.

 

Please note:

The Leadership pay panels, referred to in the Capita “producing the workforce census” are not visible, in some schools, as they have been hidden by LCC HR in SIMS however any errors will still be reported in the normal way when validating your census.

 

Workforce Census 5th November 2015

The staff workforce census is due to be run on the 5th November.

Connect-Up will be updating your SIMS with updates as they are released by Capita and the DfE however please ensure you check for the latest fileset version in the essential reading section of our website (www.simscrowd.net) before you submit your final census version.

The census documents can be seen via the links below:

Preparing for the workforce census 2015

Producing the workforce census 2015

Workforce census 2015 validation errors with resolutions

FAQStatutoryReturns

Support Team

Connect-Up Support Services Ltd

 

SIMS Autumn Census 1st October 2015

PLEASE ENSURE THAT YOU RUN TOOLS | VALIDATE MEMBERSHIPS BEFORE STARTING PREP FOR YOUR SCHOOL CENSUS

Please find the user guides below which provides information on preparing and producing the Autmun 2015 census return.

Preparing Guides for Schools 

Preparing The School Census Autumn 2015 Return (Primary Schools, Special and PRU)

Preparing The School Census Autumn 2015 Return (Secondary Schools)

Producing Guides for Schools

Producing The School Census Autumn 2015 Return (Primary Schools)

Producing The School Census Autumn 2015 Return (Special Schools) 

Producing The School Census Autumn 2015 Return (Secondary Schools) 

Producing The School Census Autumn 2015 Return (PRU Schools)  

Error & Resolutions Booklet

School Census Academic year 2015/2016 Validation Errors and Resolutions

PLEASE NOTE THE CURRENT FILESET 205 (CLICK TO DOWNLOAD) WILL SORT THE KNOWN ERRORS LISTED BELOW:

  • The DfE have changed the message for validation rule 2709 to “Learning aims would normally be expected for a pupil who were on roll in Year 12 and above and left since the last autumn census”.
  • The DfE has modified the logic for validation rules: 2695Q, 2040, 3025Q, 3035Q, 2520Q and 2709Q
  • The DfE has removed validation rule 2711Q
  • The DfE have changed the version information in the header of the Summary Report from “?? ???? 2015” to “2 September 2015”.

 

 

Calendar fix for SIMS

Please find below a link to the fix for the current issue of an error appearing when attempting to enter dates into SIMS via the calendar tool which was caused by a windows security update.

Warning: Please save all work as you maybe prompted to restart your workstation when running this fix.

www.statutoryhub.net/SIMS-2015-Spring-Date-Selector-Patch.EXE

A box will appear, please press run and then press next until the finish button is visible.

This fix needs to be run on each computer with the issue.

SIMS School Census Summer 2015 Page

PLEASE ENSURE THAT YOU RUN TOOLS | VALIDATE MEMBERSHIPS BEFORE STARTING PREP FOR YOUR SCHOOL CENSUS

Please find the user guides below which provides information on preparing and producing the summer 2015 census return.

Preparing Guides for Schools 

Preparing The School Census Summer 2015 Return (Primary Schools, Special and PRU)

Preparing The School Census Summer 2015 Return (Secondary Schools)

Producing Guides for Schools

Producing The School Census Summer 2015 Return (Primary Schools)

Producing The School Census Summer 2015 Return (Special Schools) 

Producing The School Census Summer 2015 Return (Secondary Schools) 

Producing The School Census Summer 2015 Return (PRU Schools)  

Error & Resolutions Booklet

School Census Academic year 2014/2015 Validation Errors and Resolutions

PLEASE NOTE THE CURRENT FILESET 193 WILL SORT THE KNOWN ERRORS LISTED BELOW

Known Error Codes

* 2935 – will show as a failure code but this is still under investigation due to this being a new panel for ‘childcare places’ on the school census return.

* 2940 – will show as a failure code but this is still under investigation due to this being a new panel for ‘childcare places’ on the school census return.

CAPITA Spring 2015 Release Notes

This page contains important information regarding the SIMS & FMS Update information.

  • Once SIMS is updated this will be on version 7.162
  • Once FMS has been updated this will be on version 6.162

SIMS_Spring_2015_Combined_Release_Note SIMS_Spring_2015_English_Secondary_Release_Note

FMS_Spring_2015_Release_Note

SIMS Year End 2015 Information Page

With schools now preparing for their year end within the SIMS software it’s important for pupils to be recorded in the correct classes, year groups and structures. The information contained below has a number of useful guides and quick reference sheets which you may find useful for completing your year end.

PLEASE ENSURE THAT YOU RUN TOOLS | VALIDATE MEMBERSHIPS BEFORE PREPARING FOR YOUR NEW ACADEMIC YEAR.

We also offer interactive courses on the year end process along with how to deal with admissions and CTF’s, these can be booked via our SIMS Crowd Booking Page.

Adding School Academic Year Dates 2015-2016

EOY_Primary_School_Guidance

EOY_Secondary_Detailed_Guidance

EOY_Independant_Senior_School_Guidance

EOY_Independant_Junior_Prep_School_Guidance

Dealing With CTF’s

QRS- Admissions

QRS – House_Keeping_Routines

QRS- Managing_Common_Transfer_Files

Date Of Birth Chart for 2015 Year

NC_YEARS_ALL

FMS Year End Information for Schools

With schools now preparing for their end of year for finance, we have put together a list of the Leeds City Council Documents to which you may find of use.

Also enclosed on this page is the FMS User Manual Version 6.140 which is a user guide on using the different areas within the FMS software.

Year End Documentation for Schools:

FMS Version (6.140) FMS User Manual

Closedown 2014-15 School OSL&OSD Form

Closedown 2014-15 schools SIMS_FMS

CLOSURE OF ACCOUNTS 201415 (Schools on FMS LEEDS)