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Category: Essential Reading

SIMS Autumn Census 1st October 2015

PLEASE ENSURE THAT YOU RUN TOOLS | VALIDATE MEMBERSHIPS BEFORE STARTING PREP FOR YOUR SCHOOL CENSUS

Please find the user guides below which provides information on preparing and producing the Autmun 2015 census return.

Preparing Guides for Schools 

Preparing The School Census Autumn 2015 Return (Primary Schools, Special and PRU)

Preparing The School Census Autumn 2015 Return (Secondary Schools)

Producing Guides for Schools

Producing The School Census Autumn 2015 Return (Primary Schools)

Producing The School Census Autumn 2015 Return (Special Schools) 

Producing The School Census Autumn 2015 Return (Secondary Schools) 

Producing The School Census Autumn 2015 Return (PRU Schools)  

Error & Resolutions Booklet

School Census Academic year 2015/2016 Validation Errors and Resolutions

PLEASE NOTE THE CURRENT FILESET 205 (CLICK TO DOWNLOAD) WILL SORT THE KNOWN ERRORS LISTED BELOW:

  • The DfE have changed the message for validation rule 2709 to “Learning aims would normally be expected for a pupil who were on roll in Year 12 and above and left since the last autumn census”.
  • The DfE has modified the logic for validation rules: 2695Q, 2040, 3025Q, 3035Q, 2520Q and 2709Q
  • The DfE has removed validation rule 2711Q
  • The DfE have changed the version information in the header of the Summary Report from “?? ???? 2015” to “2 September 2015”.

 

 

Calendar fix for SIMS

Please find below a link to the fix for the current issue of an error appearing when attempting to enter dates into SIMS via the calendar tool which was caused by a windows security update.

Warning: Please save all work as you maybe prompted to restart your workstation when running this fix.

www.statutoryhub.net/SIMS-2015-Spring-Date-Selector-Patch.EXE

A box will appear, please press run and then press next until the finish button is visible.

This fix needs to be run on each computer with the issue.

SIMS School Census Summer 2015 Page

PLEASE ENSURE THAT YOU RUN TOOLS | VALIDATE MEMBERSHIPS BEFORE STARTING PREP FOR YOUR SCHOOL CENSUS

Please find the user guides below which provides information on preparing and producing the summer 2015 census return.

Preparing Guides for Schools 

Preparing The School Census Summer 2015 Return (Primary Schools, Special and PRU)

Preparing The School Census Summer 2015 Return (Secondary Schools)

Producing Guides for Schools

Producing The School Census Summer 2015 Return (Primary Schools)

Producing The School Census Summer 2015 Return (Special Schools) 

Producing The School Census Summer 2015 Return (Secondary Schools) 

Producing The School Census Summer 2015 Return (PRU Schools)  

Error & Resolutions Booklet

School Census Academic year 2014/2015 Validation Errors and Resolutions

PLEASE NOTE THE CURRENT FILESET 193 WILL SORT THE KNOWN ERRORS LISTED BELOW

Known Error Codes

* 2935 – will show as a failure code but this is still under investigation due to this being a new panel for ‘childcare places’ on the school census return.

* 2940 – will show as a failure code but this is still under investigation due to this being a new panel for ‘childcare places’ on the school census return.

CAPITA Spring 2015 Release Notes

This page contains important information regarding the SIMS & FMS Update information.

  • Once SIMS is updated this will be on version 7.162
  • Once FMS has been updated this will be on version 6.162

SIMS_Spring_2015_Combined_Release_Note SIMS_Spring_2015_English_Secondary_Release_Note

FMS_Spring_2015_Release_Note

SIMS Year End 2015 Information Page

With schools now preparing for their year end within the SIMS software it’s important for pupils to be recorded in the correct classes, year groups and structures. The information contained below has a number of useful guides and quick reference sheets which you may find useful for completing your year end.

PLEASE ENSURE THAT YOU RUN TOOLS | VALIDATE MEMBERSHIPS BEFORE PREPARING FOR YOUR NEW ACADEMIC YEAR.

We also offer interactive courses on the year end process along with how to deal with admissions and CTF’s, these can be booked via our SIMS Crowd Booking Page.

Adding School Academic Year Dates 2015-2016

EOY_Primary_School_Guidance

EOY_Secondary_Detailed_Guidance

EOY_Independant_Senior_School_Guidance

EOY_Independant_Junior_Prep_School_Guidance

Dealing With CTF’s

QRS- Admissions

QRS – House_Keeping_Routines

QRS- Managing_Common_Transfer_Files

Date Of Birth Chart for 2015 Year

NC_YEARS_ALL

FMS Year End Information for Schools

With schools now preparing for their end of year for finance, we have put together a list of the Leeds City Council Documents to which you may find of use.

Also enclosed on this page is the FMS User Manual Version 6.140 which is a user guide on using the different areas within the FMS software.

Year End Documentation for Schools:

FMS Version (6.140) FMS User Manual

Closedown 2014-15 School OSL&OSD Form

Closedown 2014-15 schools SIMS_FMS

CLOSURE OF ACCOUNTS 201415 (Schools on FMS LEEDS)

Probably Additions

Please note that the DfE is talking to suppliers about adding the following items for the Autumn Census 2015.

Post 16 Learning Aim Withdrawal Reason

Where a Learning Aim has a Status of “Withdrawn”, one of the following Withdrawal Reasons must be provided.
•Learner has transferred to another provider to undertake learning which meets a specific government strategy
•Learner has transferred to another provider
•Learner injury/illness
•Financial reasons
•Other personal reasons
•Exclusion
•Other
•Reason not known

Post 16 Learning Aim Partner UKPRN
•Where a Learning Aim is provided other than be the school the UKPRN of the provider must be indicated.
•It is unclear at this point as to whether or not we must also indicate the UKPRN of the school where the school provides the Learning Aim.

Maths and English GCSE Prior Attainment for all Pupils Taught in Year 12 and above
•Grade for prior achievement in GCSE Maths
•When the prior achievement in GCSE Maths was obtained
•GCSE Maths funding exemption
•Grade for prior achievement in GCSE English
•When the prior achievement in GCSE English was obtained
•GCSE English funding exemption

Manual Entry of External Exam Results

In the Summer Release 2015 Capita will be moving Manual Entry of External Exam Results to SIMS .net and will be extending the functionality so that it contains the information needed for it to contribute to the reporting of prior attainment of GCSE Maths and English. The new user interface for this functionality will be based on that recently put in place for Tools | Examinations | Edit PI Data.

CTF Move to Academic Year Cycle

In line with other statutory items from the DfE, the cycle for CTF has changed from a calendar year cycle, where structural changes to CTF take place in November, to an academic year cycle, where structural changes take place in August. A change in August does not line up with the Capita release, so Capita are going to have to impose the change over from CTF 14 to 15 via a date trigger in their CTF coding.

The Capita Summer Release will leave CTF 14 in operation until the 1st of August when the software will automatically move to CTF 15. This implies the following compatibilities for the Summer Release

Release Date up the 31st July
•Import CTF 13 and CTF 14
•Export CTF 14

1st August onwards
•Import CTF 14 and CTF 15
•Export CTF 15

Dealing with School Closures (Enforced Closures)

As a school you may have to make the decision to close school this could be for example if the boiler breaks down or due to adverse weather conditions.

Please read through the guidance information attached to this article on how to record this information within SIMS Attendance. This has to be recorded as an enforced closure.

 

Entering an Enforced School Closure in Sims Document