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Category: FAQs

Times for Spring Census

Details are required of all classes running at the selected time on census day (17 January 2019). If different parts of the school use different timetable structures, then systems should allow the school to return class information for the timetable structure that applies to Key Stage 1. For example, where lunch is at 12:00 hours for pupils following a primary timetable but at 13:00 hours for pupils following a secondary timetable, then the end of morning school should be taken to be 12:00 hours and not 13:00 hours. The ‘selected time’ is based on the last digit of a school’s departmental establishment number as follows:

2, 3 or 6 – The selected time is one hour after the start of afternoon school.
4, 7, 8 or 9 – The selected time is one hour after the start of morning school.
0, 1 or 5 – The selected time is one hour before the end of morning school.

Where the selected time is not appropriate to the school timetable: where the selected time is when the whole school or a large proportion of the school is in an assembly with the head teacher; schools can choose an hour/period that reflects a ‘normal’ class situation that applies at the selected time each Thursday of the term (see paragraph 2.1). Do not record unusual situations (such as class amalgamation or school closure) which may have occurred on census day due, for example, to staff training or absence, severe weather conditions or religious observances. Any group of pupils receiving instruction outside the normal class framework at the selected time, including pupils in a SEN unit or special class, are treated as a separate ‘class as taught’ unless this is an atypical or temporary arrangement

Product Development for Data Retention

Product Development for Data Retention

Updated with a new video of the bulk student delete process for Autumn

25/09/2018

Notification Updates

25/09/2018: After we packaged the Autumn 2018 release together for the Beta version, we continued further deep integrated testing on the last part of the student delete. This last step is to delete the central Person Record if the student role was the only role that Person had, this is explained in the video below at the point of 3 minutes and 50 seconds. Therefore, for the Autumn 2018 release of SIMS we will still include the last three data domains in the bulk student delete option, but felt it was safer to not deliver in the main customer release the last ‘Delete All Student Data’ option. We raise your awareness to this now as this option is present in the beta but will not be delivered in the release in November. If you need further clarification, please contact paul.featherstone@capita.co.uk.

28/08/2018: We have now completed the development of the bulk student delete routine in SIMS.  This builds on the initial phase which we released in the Summer version of SIMS and now allows for the complete delete of student records.

How will this work?

To help explain the process, I have recorded a video for SIMS customers to review what has been completed.  While the development is complete, we are now working on other GDPR priorities, the team would welcome feedback on the updates.  So please review the video and then provide your comments in the feedback form below.

The Video…

Additional Information

Please feel free to share this video with anyone who will benefit from knowing what new functionality will be available in the Autumn release.  The direct link is: https://youtu.be/w8sp3XFviIM

The developers are now working of some GDPR features to do with PLinks between SIMS and FMS and then will start to relax some of the rules prohibiting users to delete members of staff from SIMS.

Feedback

Knowing what you think about this routine is important, even if it is to know we are doing it right.  Please use the form below to submit your comments.

Connect-Up Support Services GDPR Preperations.

The upcoming changes to the data privacy law are very extensive and daunting to schools.  Connect-Up has continued its approach of producing informed briefings, toolkit focused training courses and hands-on practical workshops, in order to provide the skills your school will need to meet these new complicated and legal requirements from May 2018.

Part of the process that all schools should be doing is to check that companies who process data on your behalf are making the same preparation efforts for the new law that you in school are making.  The majority of companies are simply adding details to their websites (Connect-up are doing this as well) but this requires you to actively search for these.  Connect-Up is trying to make to process simpler by contacting you directly with our standard processor letter which explains the steps we take when processing any from you in a legal and secure manner.  Please click the link below for a copy of our letter.

Connect-Up Processor Letter

Don’t forget that the General Data Protection Regulation comes into force on the 25th of May and that we offer a wide range of training and consultancy on data protection to our schools including

All Staff Briefings

SLT Briefings

Data Lead / Chief Privacy Officer Training

Gatekeepers Training

Progress Check / GAP Analysis Consultancy

If you would like to request further information or discuss your school’s data compliance, please feel free to contact me.

Kindest regards
Peter Brookes
School Compliance Advisor/Statutory Consultant
Connect-Up Support Services

Dealing with School Closures (Enforced Closures)

As a school you may have to make the decision to close school this could be for example if the boiler breaks down or due to adverse weather conditions.

Please read through the guidance information attached to this article on how to record this information within SIMS Attendance. This has to be recorded as an enforced closure.

 

Entering an Enforced School Closure in Sims Document

School Census 2015 Known Errors

This page contains error codes for the January 2015 school census, further details to follow…

 

2170 (New SEN Codes)

With the new SEN codes being updated it has been found that the need types have to be updated as the old codes appear in red.

For example those children on the codes of Behavioural Emotional and Social Difficulties has been replaced with alternative codes and we strongly suggest you check through each child on this codeset.

2020Q  (Pupils taught out of year)

This error is currently being investigated by Capita as it appears this error is triggered for leavers in the previous term.

The Fix for this error will be included in a new Fileset 187.

 

 

How to record school closure due to strike action

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