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Assessment Returns via Captia SIMS

Click here to see the documentation on the 2017 Key Stage 1 Assessment Returns via Capita SIMS

Summer Census 2017

Please find below the information on creating and publishing the summer 2017 Pupil Census which will be held on Thursday 18th of May.

Your SIMS version will need to be 7.174 (can be seen via help/about SIMS) and the latest fileset issued by the DfE is 602, which will be deployed automatically to your server over the next couple of days but please ensure you have this fileset before you complete and publish your census.

Capita has released  Fileset_602 to address changes made by the DfE in the upcoming census on the 18th May 2017

Added 15th May 2017 at 16:00 Problem with DfE validation query 2010Q

This validation should be counting how many pupils are not taught in the normal year for their age and then dividing this by the total number of pupils to identify the situation where more than 10% of pupils are taught outside of the normal year for their age.  Unfortunately, this validation can be triggered incorrectly in schools with nursery age pupils, as the DfE coding will count all nursery age pupils that aren’t taught in E1 or E2 as not taught in the normal year for their age.

We believed that the DfE were going to provide an update to their school validation to deal with this sort of mistake, but we now understand that this will not happen and that the schools involved will have to ignore the query in these circumstances.

 

PRIOR TO RUNNING YOUR CENSUS PLEASE ENSURE THAT YOU RUN TOOLS | VALIDATE MEMBERSHIPS AS THIS WILL ENSURE YOUR CENSUS REPORT AND DATA FILE CONTAIN THE LATEST INFORMATION.

Please find the user guides below which provides information on preparing and producing the autumn 2016 census return.

New Data collected and changes to existing data:

Resources to support the production of the summer census are now available from the web site.

Key dates for the summer census are:

  • Census reference date: 18/05/2017
  • Attendance collection: 01/01/2017 – 16/04/2017 (inc)
    • Only pupils aged 4 to 15 on 31/08/2016
  • Exclusion collection: 01/09/2016 – 31/12/2016 (inc)
  • FSM eligibility records: 20/01/2017 – 18/05/2017 (inc)
  • Secondary Schools Learning Support: 01/08/2016 – 18/05/2017 (inc)
  • The return will include information on all pupils on roll on census reference date and leavers with
    • attendance in the Spring Term 2017
    • and/or, exclusions in the Autumn Term 2016
    • and/or, learner support to report since the start of the 2016/17 academic year

Important Changes to the Summer Census

Known Issues

  • Validation query 1870Q is being reported where it does not seem to apply.  We have reported this to the DfE.

Essential docs:

Preparing for the Census (Primary & Special Schools)

Preparing for the Census (Secondary & PRU)

Preparing for the Independent Schools Statutory Returns 2017

Preparing for Census (Post 16)

Producing the Summer Census:

Producing the School Census (English Nursery Schools)

Producing Summer Census Primary

Producing Summer Census Secondary

Producing Summer Census Special

Producing School Census Reports

 

Errors and Validation:

Census Validation Errrors

Please ensure you check the Essential Reading section of our simscrowd.net website for any last minute information on census day before you publish your census to the local authority or DfE.

If you have any questions please don’t hesitate to contact us on 0113 2105008.

Fileset 602 required for Summer Census 2017

 

Capita has released another Fileset_602 to address changes made by the DfE in the upcoming census on the 18th May 2017

We have deployed this fileset via centrastage to our supported customers but please ensure you have fileset 602 listed in the statutory returns area of SIMS. (Routines | Statutory Returns | School Census)

If you do not have Fileset_602 listed please contact the helpdesk on 0113 2105008.

Primary School End of Year Procedures 2017

This document describes the steps that should be followed to enable a
successful transition from one academic year to another. It includes the
creation of a new academic year, setting up next year’s registration groups
and year groups, etc. together with the promotion of pupil/students from one
year into the next.

Primary School End of Year Detailed Procedures 2017

Primary School End of Year Summary Procedures 2017

It is applicable to Primary school SIMS users. Secondary school users should
refer to the Secondary School End of Year Procedures 2017

Secondary School End of Year Procedures 2017

This document describes the steps that should be followed to enable a
successful transition from one academic year to another. It includes the
creation of a new academic year, setting up next year’s registration groups
and year groups, etc. together with the promotion of pupil/students from one
year into the next.

Secondary School End of Year Detailed Procedures 2017

Secondary School End of Year Summary 2017

 

It is applicable to Secondary school SIMS users. Primary school users should
refer to the Primary School End of Year Procedures 2017

 

School Calendar Academic Year 2017 – 2018

Below is the school calendar dates provided by Leeds City Council:

Leeds school calendar 2017-2018

Returning Workforce Census via COLLECT

Please find below the DfE guidance for academies and free schools to return their School Workforce Census via the secure DfE COLLECT system.

SWC Academies and free schools 2016 collect guide

If you have any questions please contact the helpdesk on 0113 2105008.

SIMS Support Team

Connect-Up Support Services Ltd

Returning summer census via COLLECT

Please find below a link to the DfE guide for academies and free schools to return their summer census via the DfE COLLECT system.

COLLECT – guide for academies and Free Schools

COLLECT – editing guide 2016

If you have any questions please contact the helpdesk on 0113 2105008.

SIMS Support Team

Connect-Up Support Services Ltd

 

Workforce Census 2016 – 3rd November

The staff workforce census is due to be run on the 3rd November.

Your server is on fileset 403 or higher which is the minimum required, however please ensure you check for the latest fileset version in the essential reading section of our website (www.simscrowd.net) before you submit your final census version.

The census documents can be seen via the links below:

DfE Workforce Census 2016 guidance (external link)

Preparing for the workforce census 2016

School workforce census 2016 overview of changes

Producing the workforce census 2016

School workforce census validation errors resolutions

Please feel free to contact the support desk on 0113 2105008 if you have any questions.

Kindest regards

Darren Rose

Notes on census Summary Report Table 11&20

Summary Report – Table 11

Please note that the final version of the autumn XSLT school summary Table 11 counts any pupil aged 4 (as at 31 August) regardless of their NC year group. Pupils aged 4 in Reception where the funded hours tag is not present will be counted under the number of pupils with ‘zero hours’. Table 11 should only count pupils aged 4 if they are in NC year group E1, E2, N1 or N2.

This will be recorded as a known issue and schools and local authorities will be notified in the final readiness email.

Summary Report – Table 20

Please note that the final version of the autumn XSLT school summary Table 20 includes special schools; this is incorrect as Table 20 is for schools who return termly attendance. Table 22, which still generates correctly, is the valid table for schools with a Phase SP.

This will be recorded as a known issue and schools and local authorities will be notified in the final readiness email.

SIMS Support Team

Connect-Up Support Services