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Returning summer census via COLLECT

Please find below a link to the DfE guide for academies and free schools to return their summer census via the DfE COLLECT system.

COLLECT – guide for academies and Free Schools

COLLECT – editing guide 2016

If you have any questions please contact the helpdesk on 0113 2105008.

SIMS Support Team

Connect-Up Support Services Ltd

 

Workforce Census 2016 – 3rd November

The staff workforce census is due to be run on the 3rd November.

Your server is on fileset 403 or higher which is the minimum required, however please ensure you check for the latest fileset version in the essential reading section of our website (www.simscrowd.net) before you submit your final census version.

The census documents can be seen via the links below:

DfE Workforce Census 2016 guidance (external link)

Preparing for the workforce census 2016

School workforce census 2016 overview of changes

Producing the workforce census 2016

School workforce census validation errors resolutions

Please feel free to contact the support desk on 0113 2105008 if you have any questions.

Kindest regards

Darren Rose

Notes on census Summary Report Table 11&20

Summary Report – Table 11

Please note that the final version of the autumn XSLT school summary Table 11 counts any pupil aged 4 (as at 31 August) regardless of their NC year group. Pupils aged 4 in Reception where the funded hours tag is not present will be counted under the number of pupils with ‘zero hours’. Table 11 should only count pupils aged 4 if they are in NC year group E1, E2, N1 or N2.

This will be recorded as a known issue and schools and local authorities will be notified in the final readiness email.

Summary Report – Table 20

Please note that the final version of the autumn XSLT school summary Table 20 includes special schools; this is incorrect as Table 20 is for schools who return termly attendance. Table 22, which still generates correctly, is the valid table for schools with a Phase SP.

This will be recorded as a known issue and schools and local authorities will be notified in the final readiness email.

SIMS Support Team

Connect-Up Support Services

Special Schools – Errors 2500 and 2510

Special Schools – Errors 2500 and 2510

Please note all schools with a phase of SP (special school) will trigger Error 2500 (for on roll pupils) and Error 2510 (for leavers) in the final version of the autumn XSLT validation. These error should only apply for termly attendance data. As special schools are only required to return annual attendance data in the autumn 2016 school census, these error can be ignored in special schools MIS. Once the return has been uploaded onto COLLECT these errors will disappear. Please note Error 2611 which triggers if annual attendance data is missing for relevant pupils has been implemented correctly.

This will be recorded as a known issue and schools and local authorities will be notified in the final readiness email.

SIMS Support Team

Connect-Up Support Services

 

Country of Birth Errors for SVK (Slovakia)

Country of Birth and Nationality – Errors 3050, 3055, 3060, 3065, 3070 and 3075

Please note that SVK (Slovakia) has not been taken into account for the final version of the autumn XSLT validation. As SVK is as a valid country and nationality for the autumn 2016 schools Census, these validation failures can be ignored where SVK has been assigned to a pupil. Once the return has been uploaded onto COLLECT these error will disappear.

This will be recorded as a known issue and schools and local authorities will be notified in the final readiness email.

SIMS Support Team

Connect-Up Support Services Ltd

Bulk update of Country of birth

We have received numerous calls regarding errors in census caused by missing country of birth. We understand that you may not have  received your data collection sheets back from parents yet and therefore we are ensuring that all supported schools are aware of the bulk update tool which allows you to set “not yet obtained” for the country of birth field and therefore remove the census error.

Please note: We strongly advise that if this process is followed, you must ensure that the correct information is entered once received from the parents.

bulk-update-process-country-of-birth

SIMS Support Team

Connect-Up Support Services

0113 2105008

 

 

School Calendar Academic Year 2016 – 2017

Below is the school calendar dates provided by Leeds City Council:

Leeds School Calendar 2016 – 2017

Primary School End of Year Procedures

This document describes the steps that should be followed to enable a
successful transition from one academic year to another. It includes the
creation of a new academic year, setting up next year’s registration groups
and year groups, etc. together with the promotion of pupil/students from one
year into the next.

Primary School End of Year Procedures

It is applicable to Primary school SIMS users. Secondary school users should
refer to the Secondary School End of Year Procedures

Key Stage Assessment Data

This Year CS System Leeds (Data management as was) have requested that the Key Stage 1 and 2 Teacher Assessment Data Returns are made by entering the data in your MIS system.  For the majority of customers this will be Capita SIMS.  In previous years they have always provided a spreadsheet version but have not offered this option this time around.

Connect-Up have already import the Template mark sheets in your SIMS system ready for you to enter the required data.  You do not need to be using SIMS for your curriculum assessment data, although Capita SIMS does have an excellent free Assessment Without Levels package built into it.

Please find below links to our guidance notes on how to make the returns.  If you have any problems following these notes then please contact the SIMS team on 0113 2105008.

Key Stage Assessment Returns via Capita SIMS

Key Stage Entry Explained

3D Printers

Click the link to see our article on 3D Printers