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Category: News

The SIMS Parent Lite App

 

With the General Data Protection Regulation (GDPR) coming into effect in May 2018, schools will have new requirements around the way they use pupil and parent data.

Included within your SIMS annual entitlement fee, the SIMS Parent Lite app helps schools comply with the new GDPR data requirements, by providing a simple way to collect, manage and handle information by obtaining accurate data securely from parents.

Connect up are rolling out Parent App Lite to the schools if you would like this sooner please contact us.

Sims Parent For Schools Click Here

Parent All Lite Resources Click Here

Parent App Lite FQA Click Here

For more information please email us at SIMS_Support@connect-up.co.uk

Third Party Software

Dear Customers,

We are receiving a an ever increasing number of calls, on the help desk regarding third party software products (i.e. Classroom Monitor, Medical Tracker, Call Parents, Parent Pay, Inventry etc.) and we are rapidly approaching the point where it will affect our ability to fulfil our core responsibility to school of supporting SIMS and their statutory responsibilities.

In light of this we thought it would be best to clarify the position of Connect-Up, regarding the support of third party products.

Connect-Up has the responsibility, under the SIMS SLA, to assist 3rd party suppliers apply patches, facilitate remote access for investigation and/or assisting with network or SIMS configurations required prior to installation.

We would advise any customers purchasing 3rd products to ensure they have also purchased installation from the supplier. Our recommendation for the next step with this is to contact the supplier of the software and ask them when they can install this for you.

They may need a remote connection to the server/computer that this needs setting up on, if that is the case can you please put them in touch with us as we are more than happy to facilitate a remote connection for them to fulfil the installation.

Please bear in mind that we will need an Email confirmation from a senior member of staff at the school pre-authorising us to give them access to your server/computer to make the relevant changes, this is to cover both yourselves and us under GDPR.

If the school has not got installation included in the purchase of any 3rd party software, an option for you as a school would be that if you do have a managed service contract with us, you are more than welcome to use their time as you please whilst they are in your school (that would need to be agreed with senior staff within the school and the engineer made aware before their site visit).

As a last option if installation has not been purchased and the customer is unable to setup the 3rd party product purchased then Connect-Up would have to charge for a dedicated engineer to install the product.

Connect-Up Support Services GDPR Preperations.

The upcoming changes to the data privacy law are very extensive and daunting to schools.  Connect-Up has continued its approach of producing informed briefings, toolkit focused training courses and hands-on practical workshops, in order to provide the skills your school will need to meet these new complicated and legal requirements from May 2018.

Part of the process that all schools should be doing is to check that companies who process data on your behalf are making the same preparation efforts for the new law that you in school are making.  The majority of companies are simply adding details to their websites (Connect-up are doing this as well) but this requires you to actively search for these.  Connect-Up is trying to make to process simpler by contacting you directly with our standard processor letter which explains the steps we take when processing any from you in a legal and secure manner.  Please click the link below for a copy of our letter.

Connect-Up Processor Letter

Don’t forget that the General Data Protection Regulation comes into force on the 25th of May and that we offer a wide range of training and consultancy on data protection to our schools including

All Staff Briefings

SLT Briefings

Data Lead / Chief Privacy Officer Training

Gatekeepers Training

Progress Check / GAP Analysis Consultancy

If you would like to request further information or discuss your school’s data compliance, please feel free to contact me.

Kindest regards
Peter Brookes
School Compliance Advisor/Statutory Consultant
Connect-Up Support Services

Secondary School End of Year Procedures 2018

This document describes the steps that should be followed to enable a
successful transition from one academic year to another. It includes the
creation of a new academic year, setting up next year’s registration groups
and year groups, etc. together with the promotion of pupil/students from one
year into the next.

Secondary School End of Year Detailed Procedures 2018

Secondary School End of Year Summary 2018

It is applicable to Secondary school SIMS users. Primary school users should
refer to the Primary School End of Year Procedures 2018

Primary School End of Year Procedures 2018

This document describes the steps that should be followed to enable a
successful transition from one academic year to another. It includes the
creation of a new academic year, setting up next year’s registration groups
and year groups, etc. together with the promotion of pupil/students from one
year into the next.

Primary School End of Year Detailed Procedures 2018

Primary School End of Year Summary Procedures 2018  

It is applicable to Primary school SIMS users. Secondary school users should
refer to the Secondary School End of Year Procedures 2018

Attendance Code for Snow Closures

Attendance Code for Snow Closures

If your school has had to close due to the ongoing bad weather then we would recommend that you use the exceptional circumstance code (Code Y) in SIMS Attendance.

For further guidance on your attendance code requirements please see the Guidance and Advice on School Attendance Updated August 2013 handbook, P13.

Code Y: Unable to attend due to exceptional circumstances

  • This code can be used where a pupil is unable to attend because:
  • The school site, or part of it, is closed due to an unavoidable cause; or
  • The transport provided by the school or a local authority is not available and where the pupil’s home is not within walking distance; or
  • A local or national emergency has resulted in widespread disruption to travel which has prevented the pupil from attending school.
  • This code can also be used where a pupil is unable to attend because:
  • The pupil is in custody; detained for a period of less than four months. If the school has evidence from the place of custody that the pupil is attending educational activities then they can record those sessions as code B (present at an approved educational activity).

This code is collected in the School Census for statistical purposes.

Quoted from the dfe School attendance Statutory guidance and departmental advice, August 2013 

To fill in the following information access Focus | Attendance |  Exceptional Circumstances

  • When on this screen click the NEW button.
  • Ensure your date range is set for only the sessions your school was closed (be very careful you don’t select the whole term, if you did this you could wipe out all of your attendance data!)
  • Select the group type you wish to apply the Y code too – for example, “Whole School” or a specific reg group for a partial closure.
  • Select the Y Code from the drop-down list at the bottom of the screen
  • Enter a description such as “School closed due to bad weather”
  • Click the  APPLY button, these codes will the be applied in attendance.

Kind Regards
Sims Support Team
Connect-Up Support Services
T: 0113 2105008