Census reference date 3rd October 2019

Updated20/09/2019

School_Census_Summer_2019_(England)_-_Overview-pptx

Preparing for the School Census Autumn 2019 Return English Primary, Nursery and Special phase schools.

Preparing for the School Census Autumn 2019 Return English Secondary phase schools.

Preparing Post 16 Data for the School Census Autumn 2019 Return English Schools with a Sixth Form.

Producing the School Census Autumn 2019 Return English Nursery Schools.

Producing the School Census Autumn 2019 Return English Special Schools.

Producing the School Census Autumn 2019 Return English Primary/Middle deemed Primary Schools.

Producing the School Census Autumn 2019 Return English Secondary/Middle deemed Secondary Schools.

Producing the School Census Autumn 2019 Return English All-Through Schools.

Producing the School Census Autumn 2019 Return English Pupil Referral Units.

Validation Errors and Resolutions School Census – Academic Year 2019/2020.

Added 01/10/2019 at 12:15 – Validation Error 1886/7 (previous planned hours)
The DfE has clarified its specification to indicate that planned hours for 2018/19 are required for pupils who have learning aims reported for 2018/19 but joined the school between the 05/10/2018 and the 31/07/2019.

 

You will find that these pupils are already included in our Post-16 Programme of Study application, but their learning hours will need to be added manually as our calculation as at the 04/10/2018 will indicated no hours for such pupils.

 

Added 27/09/2019 at 23:00 – Validation Error 3046 when prior attainment result is NR (Not Required)
The DfE has confirmed that validation error 3046 will trigger when it should not for a prior attainment value of NR (Not Required).  The DfE has corrected this mistake for their COLLECT validation, but will not be correcting this mistake for their school validation.

Added 27/09/2019 at 22:40 – Issue for special schools
Unfortunately, we are including the Full Time Employment tag for special schools when it should not be included for such schools.  This problem will be dealt with by Fileset 1306, which will be provided via SOLUS 3 and My Account ASAP.
Added 26/09/2019 at 17:05 – Validation of ‘previous’ prior attainment and planned hours
Please note that we have contacted the DfE regarding the following validation errors, as we believe that they are being triggered by lack of data in circumstances where the DfE specification indicates that such data should not be included.

3046 and 3047 (previous prior attainment)
1886 and 1887 (previous planned hours)

Updated 20/09/2019 at 13:50 – DfE baseline validation and summary report (Fileset 1304)
Fileset 1304 will deliver the baseline version of the DfE validation and summary report.  This baseline includes a great many improvements to the DfE validation and summary report.  Further details are available from the ‘SIMS Newsfeed – Series 1300 Filesets for SIMS Summer Release 2019’,

 

Updated 13/03/2019 14:05 Expected changes compared to 2018

Exclusions

Items collected for 2018 will also be collected for 2019, but will be collected for one and two terms previous rather than just two terms previous.  From the spring census onwards this data will be collected for just one term previous.

Lunch time exclusions will no longer be collected.

The DfE will expect the following data items to be stored by schools from the start of academic year 2019/2020 onwards, but this CANNOT be collected in School Census Autumn 2019 as this will collect exclusion data for the last two terms of academic year 2018/19 which is subject to CBDS for 2018/19 where this data was not specified.

Exclusion review date

Exclusion review result

Exclusion reinstatement date

Exclusion review SEN expert

Post 16 Planned Hours

Items collected for 2018 will also be collected for 2019.

The following items will be collected in addition to those collected for 2018

Planned learning hours (qualification hours) previous year [to enable corrections to be reported]

Planned employability, enrichment and pastoral hours (non-qualification hours) previous year [to enable corrections to be reported]

Post 16 Prior Attainment

Items collected for 2018 will also be collected for 2019.

The following items will be collected in addition to those collected for 2018

Maths GCSE highest prior attainment previous year [to enable corrections to be reported]

English GCSE highest prior attainment previous year [to enable corrections to be reported]

Updated 25/01/2019 11:10 Relevant dates

All date ranges are inclusive.

Census reference date

03/10/2019

DfE notional spring term 2019

From 01/01/2019 to 21/04/2019

DfE notional summer term 2019

From 22/04/2019 to 31/07/2019

DfE notional autumn term 2019

From 01/08/2019 to 31/12/2019

Attendance

Collection from 22/04/2019 to 31/07/2019

Exclusions

Collected from 01/01/2019 to 31/08/2019

Eligibility for FSM

Collected from 17/05/2019 to 03/10/2019

Post-16 Learning Aims

Collected from 01/08/2018 to 03/10/2019