School Workforce Census


Preparing for the School Workforce Census 2018

Producing the School Worforce Census 2018 

School Workforce Census Validation Errors


General Useful Links

Added 06/12/2018 at 16:00 – DfE deadline for submission

Please note that the DfE deadline for submission is Friday the 7th December.

Added 08/11/2018 at 10:00 – Validaty query 4100 (quilified teacher with teacher Number missing)

The DfE has updated validation query 4100 so that it check for a missing Teacher Number when ANY of the following are present.  Previously, it only looked for the presence of QTS.

  • QTS (Qualified Teacher Status)
  • QTLS (Qualified Teacher Learning and Skills)
  • EYTS (Early Years Teacher Status)

Updated 08/11/2018 at 09:40 – Countdown (0 working days)

It’s SWC 2018 reference day today (08/11/2018).

Added 11/10/2018 at 11:00 – Staff shared between schools

Following questions from customers, I asked the DfE what they recommend for schools to enter into their IMS for staff that are shared between schools and they have suggested reading throught section 4.7 of their ‘Schol Workforce Census 2018 Guide for schools including acemies within a Multi Academy Trust’.

4.7. Multiple records

More than one record for an individual member of the school workforce would be returned in the school workforce census in the following instances:

• when a person is in regular service at more than one school, either via a contract or, for teachers, employed under a service agreement. For example a teacher who works two days a week in one school and three in another would need more than one record. Both schools would be expected to submit a record that reflects the time spent by the teacher in their school

• when a person, teacher or support staff, ceases working at one school and begins working at another school during the period covered by the census (1 September 2017 to 8 November 2018). Both schools would be expected to submit a record that reflects the time spent in their school during that period

• A school or local authority may need to submit information for a member of staff for more than one contract, or period of employment under a service agreement, in the school workforce census. This would happen when

o they have more than one current contract, or are engaged to work at the school under more than one service agreement, at the Census day in one school. For example they have one part-time contract with the school as a midday supervisor and another part-time contract as an administrator, or

o they have one current contract, or are engaged to work at the school under a service agreement, at the Census Reference Date and finished another period of regular service in the previous academic year. For example, they were promoted on 1 January 2018 from deputy head teacher to head teacher and so both the old deputy head teacher contract and the current head teacher contract would be returned

In these cases there should be two contract or service agreements recorded for that school workforce member. There should never be two school workforce member records for the same individual in one return.

Added 16/07/2018 at 10:20 – Publications Documents

Please note that links to the relevant Publications documents are avaialble from the ‘SIMS Returns – School Workforce Census (England)‘ Hot Topic.

Added 04/05/2018 at 10:55 – Overview Presentation v1.1

Please note that version 1.1 of the overview presentation is available as a ZIP from School_Workforce_Census_2018_Overview_pptx

Version 1.1: Improved screenshots and explanations
Version 1.0: First version for customers.